Our client, a highly respected and well-established global investment management firm with a strong track record and a stable team, is looking for a polished, professional, and highly efficient Receptionist/Facilities Coordinator to provide support to one of their teams. In this role, you will connect with industry leaders and professionals to advance your career. You will also have opportunities for internal growth and advancement!
Responsibility:
• Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
• Manage incoming and outgoing mail, and distribution of deliveries.
• Assist departments in clerical tasks such as document preparation, photocopying, and filing.
• Maintain office supply inventory and manage office equipment.
• Support the organization and facilitation of company events and activities.
• Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office
• Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
• Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
• Assisting with onboarding preparation and new hire management
Requirements:
• Bachelor's degree preferred
• Minimum 2 years of experience in a front office/receptionist role, experience as a facility coordinator is a plus
• Excellent verbal and written communication skills in English and Chinese languages
• Professional demeanour with strong interpersonal skills
• Attention to detail and problem-solving abilities
• Ability to multitask and prioritize workload efficiently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Commitment to the highest ethical standards
Job Code: SM/56708
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
