We are seeking a high-level 1:1 Executive Assistant for a senior executive at a reputable firm in finance. The ideal candidate will thrive in a fast-paced environment, excel under pressure, and have experience supporting senior executives.
Responsibilities
Provide high-level support to help executives focus on their priorities.
Manage the executive’s calendar, including extensive scheduling of meetings, conferences, and travel.
Arrange complex travel plans for air and ground transportation online.
Handle phone calls, screen contacts, and take messages as needed.
Book meeting rooms and offices for visiting executives.
Prepare expense reports by gathering receipts and invoices.
Assist with personal tasks to help streamline the executive’s daily activities (e.g., restaurant reservations, tracking insurance claims).
Qualifications
8-10+ years of experience as an Executive Assistant in a professional services setting.
Experience in the Financial Services industry is preferred.
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
Ability to multitask in a fast-paced environment, work under pressure, and think critically while maintaining accuracy.
Excellent English communication skills, both written and verbal.
Strong interpersonal skills, creativity, good judgment, and professionalism.
For further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.com
Job Code: WY/54890
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