We are seeking a proactive and detail-oriented Admin Assistant to support the Business Manager in ensuring smooth daily operations in a boutique office environment. This is an excellent opportunity for someone who thrives in a small team setting and is eager to contribute to the overall success of the organization.
Responsibilities:
Assist the Business Manager in daily operations and administrative tasks
Manage calendars for portfolio managers, scheduling meetings and appointments
Serve as the first point of contact at the reception, handling inquiries and directing visitors
Prepare and organize documents, reports, and presentations as needed
Coordinate office logistics, including supplies and equipment management
Handle incoming communications, including phone calls and emails, ensuring timely responses
Maintain filing systems and ensure all documentation is organized and accessible
Assist in organizing company events, meetings, and team activities
Requirements:
At least 3 years of relevant experience in an administrative role is required
Strong communication skills, both written and verbal in English and Chinese (Cantonese and Mandarin)
Proactive and able to work independently with minimal supervision
Excellent organizational skills and attention to detail
Professional presence with a friendly demeanor
Ability to prioritize tasks effectively in a fast-paced environment
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
For further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/48239
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Please note that we will only be able to contact candidates who have been short-listed for further consideration.
