A leading British Hedge fund is searching fora top-notch and energetic, Native English Speaking, highly polished, customer-centric Office Managerto oversee the day-to-day office operations and administration team. This is a unique opportunity to take on a blended role in an office with a great working culture. The ideal candidate will be willing to roll up their sleeves and confident with working autonomously and lead a team of 7, is a conduit to the business, very visible within the organization whilst juggling varying demands.
Responsibilities:
Oversee day to day office operations
Vendor Management, contract renewal, landlord liaison, budget control
Meticulous maintenance and upkeep of office with attention to the tiniest of detail.
Strong Team leadership experience with focus to operations team (i.e. Housekeeping (3), Front of House (2), and Pantry Managers (2))
Handle travel arrangements and itinerary scheduling
Handle office administration functions
Lead and plan annual office events
Oversee and maintain high quality of food and beverage providers provided by the organization
Demonstrate optimism, high EQ, creativity, and strong interpersonal skills.
Prepare payment instructions, reimbursement claim forms and consolidate invoices and cheques for external accountant to prepare monthly account reports
Support monitoring and handle filings for regulatory compliance
Prepare, update, and format marketing materials
Maintain the filing system and contact database
Be the main point of contact with the IT service provider on any support related services
Responsible for replenishment of office and pantry supplies and general maintenance of the office
Handle administration of employee insurance, health insurance, and working visa renewals
Participate in ad-hoc projects as assigned
Requirements:
Bachelor’s degree or equivalent
Minimum of 10 years’ experience in a similar role
Preference for candidates with background in Hospitality, Travel or Finance Sectors
Ability to lead, mentor and training team of 7 in customer centric roles
Exceptional communication skills and fluency in English, Cantonese &Mandarin
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Highly organised and able to prioritise, multi-task and deal with last minute changes
Reliable and capable of working independently
Proactive and positive natured, with ability to think on your feet and solve problems
Excellent Benefits:
25 days annual leave
Full medical coverage to employee and immediate family
Life Insurance coverage
Fitness allowance
Organization provides breakfast and lunch
Job Code: SM/43058
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
