Our client is a prominent global investment firm known for its innovative approach and commitment to excellence. They are seeking a dedicated Executive Assistant to provide administrative and organizational support for Portfolio Managers and the team. The ideal candidate will be a self-starter who thrives in a fast-paced, dynamic environment and is capable of managing multiple projects with minimal supervision.
Responsibilities
· Coordinate a high volume of internal and external meetings.
· Build and maintain relationships with broker sales teams to effectively plan meetings.
· Manage calendar planning, ensuring teams are prepared for meetings and travel accommodations are arranged.
· Provide corporate access support for your team.
· Collect and organize research reports, financial models, and company quarterly and annual reports.
· Handle extensive travel arrangements, including flights, hotels, and ground transportation for portfolio managers and the team.
· Process expense reports for portfolio managers and the team.
· Liaise with key operational areas to organize new hire training and oversee onboarding processes.
· Undertake special projects for teams or management, utilizing various applications (e.g., FactSet, Bloomberg).
· Participate in weekly business meetings with the teams.
Requirements
· Bachelor’s degree preferred; minimum 3-6 years of administrative assistant experience, ideally in financial services (hedge funds or sell-side banks).
· Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and related software.
· Excellen written and verbal communication skills, with strong interpersonal abilities.
· Strong time management skills, capable of balancing multiple tasks and competing priorities effectively.
· Exceptionally organized, detail-oriented, and able to operate with a sense of urgency.
· A sense of ownership and pride in one’s work, with a passion for the role's core responsibilities.
· Proactive in following up on details, anticipating issues, and closing the loop on requests.
· Ability to exercise discretion when managing confidential information and working across teams.
· Team-oriented with the ability to work independently with minimal guidance.
· Adept at problem-solving, flexible in adapting to changing circumstances, and able to support other administrative staff.
· Singapore Citizen or PR is a must.
For further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/49962
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