A reputable global financial investment firm is seeking an exceptional Office Manager with a proven track record in leading operations within large organizations. The ideal candidate will possess the ability to independently manage the entire office environment, ensuring seamless operations and organizational efficiency.
The ideal candidate is a strategic thinker, highly organized, and adept at multitasking, capable of managing all aspects of the office independently. With strong leadership skills and a proactive approach, you will drive efficiency, foster a positive workplace culture, and ensure seamless daily operations. If you thrive in dynamic environments and have a passion for excellence, we want to hear from you!
Responsibilities:
Office Management
Oversee the general office operations on a day-to-day basis to ensure organizational effectiveness, efficiency, and safety.
Liaise with Facilities on all office-related activities
Accounting - Managing the approval and tracking of all invoices related to Office expenditure
Support with Executive Assistant activities rendered to Operations teams
Event Planning for Internal events
Office growth and relocation support
Ad Hoc support to manage executive’s schedules, calendars, and travel, if needed
Partner with HR to maintain office policies as necessary
Vendor Management
Liaise with vendors and help with vendor selection as needed
Assist with organization and tracking accounts payable invoices
Manage relationship with vendors and service providers, ensuring that all items are
invoiced and paid on time
Manage contract and price negotiations with office vendors and service providers
Managing lunch platforms
Facility Management
Ordering pantry and office supplies
Subscription Management
Others
Manage the front desk day-to-day, meeting room schedules and office
Ad hoc Projects
Qualifications & Requirements:
Strong desire to work collaboratively with the team
High standard of professionalism in all dealings with internal staff and any external partners
Problem solving skills and ability to identify and implement appropriate solutions
Ability to prioritize and manage multiple tasks and projects concurrently to meet/exceed deadline
Consistent work ethic through hard work, confidence, and effort
Outstanding attention to detail and strong organization skills
Strong written and verbal communication skills
Minimum 8 years of relevant experience working as office admin/support/management role within the financial service industry
Relevant experience in liaising with external vendors and vendor management is required
Bachelor’s degree preferred
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
Job Code: SM/53039
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Please note that we will only be able to contact candidates who have been short-listed for further consideration.
