Our client is a highly respected and long-established global investment management firm with an impressive track record and stable team. They are now seeking a top notch, polished, and highly efficient Road Show Specialist/Executive Assistant to support one of their teams in the business. This is a fantastic opportunity that will allow you to connect with industry leaders and professionals to further propel your career. Fluency in English, Cantonese, and Mandarin, along with the ability to read Chinese, is essential.
RESPONSIBILITIES
Provide daily administrative support including phone coverage, calendar management, filing, and handling of various internal and external scheduling
Roadshow coordination for Client fundraisers
Heavy client meeting scheduling and calendar management. Keeping bankers on track of daily schedules
Travel management including Airfare, Hotel and Car Transportation
Heavy Expense reimbursement processing
REQUIREMENTS
10+ years of related experience required in working in an executive assistant role, preferably in the Investment.
Banking or Fund Managers
Detail and task orientated with strong organization, prioritization, tracking scheduling skills.
The ability to work in a fast-paced environment in a trading floor environment.
Extremely professional phone demeanour with exceptional written and verbal communication skills and ability to develop a strong working rapport with key client’s executive assistants.
Mastery of Microsoft Outlook, Adobe PDF, Scanning & basic Word, and Excel skills.
Ability to schedule and plan multiple complex travel itineraries – coordinating with numerous internal and external assistants across time zones in the whole Asia Pacific region, the US and Europe
Responsible for all (Hong Kong based) internal calendar invites for global teach-ins and group meetings etc.
Requires cross-departmental team coordination for conference calls and meetings (specifically being appropriately inclusive by getting to know core business team)
Must be able to work under deadlines and adapt to a fast-paced environment.
This role will be expanded over the course of time and level of adjustment.
Ability to work with other assistants globally on the team.
Available after hours as needed on mobile phone. Mostly for any travel or meeting changes, and also to schedule meetings with clients in the US and Europe
For further details, please contact Shaleena Mulchandani or send across your details to sm@charlottefrank.com
Job Code: SM/53138
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