Our client is a reputable financial firm , they are currently seeking an experienced Office manager /Executive Assistant to provide comprehensive administrative and office support.
Responsibilities:
Manage and supervise EA Team to provide high- quality secretarial and administrative support
Review the balance of the allocations of support requirements across the team and work to ensure there is an equal and appropriate distribution of responsibilities.(add)
Maintain the senior executives' calendars by planning and scheduling internal and external meetings/calls
Liaise with vendors, service providers, and facilities management to coordinate repairs, maintenance, and improvement projects for the office
Maintain the senior executives' calendars by planning and scheduling internal and external meetings/calls
Coordinate complex travel arrangements, including flights, accommodations, and ground transportation
Process expense reimbursements and manage the executives' financial matters
Manage front desk and receptionist duties, such as greeting visitors, directing inquiries, and managing phone calls
Organize and maintain comprehensive electronic and physical filing systems and record-keeping
Assist with special projects and ad-hoc tasks as assigned by management
Train, supervise, and support the administrative staff to uphold high standards of customer service and productivity
Requirements:
Bachelor's degree in a relevant field, such as Business Administration or Office Management
Track record of leading a team of Executive Assistants/Secretaries
Minimum of 10 years of experience in a senior administrative or executive support role, preferably in the financial services industry
Ability to work independently and lead a team of administrative staff
Strong organizational, multitasking, and problem-solving skills
Excellent verbal and written communication abilities
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Knowledge of office equipment, facilities management, and vendor relations
Exceptional customer service orientation and attention to detail
For further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.com
Job Code: WY/44313
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